Write an e-mail to the Principal of a neighbouring school, inviting him/her to send their students to attend the fete / carnival.

MODEL ANSWER

To: principalstjohnschool@gmail.com Subject: Invitation to your students to attend our flood relief fete

Respected Sir,

I am writing on behalf of M.G. Intermediate College, Allahabad, to invite the students of your school to attend a fete we are holding in aid of the victims of the recent floods in our State.

The fete will be held on Sunday, 15 March 2020, at our Senior Football Field, from 9:00 a.m. to 5:00 p.m. There will be food, game and handicraft stalls run by our students and staff, and the main attraction will be a lucky draw. Every rupee raised will go to the State Flood Relief Fund.

We should be glad if you could permit students of your senior section to attend, accompanied by their teachers. Coupons may be collected at the counter near the main gate on the day, and there is no entry charge.

The floods have affected many families in districts close to ours, and we believe a joint effort by two schools would raise considerably more than either could alone.

We look forward to welcoming your students. I look forward to your reply.

Thanking you,

Yours sincerely, Sanjay Kumar Events Secretary M.G. Intermediate College, Allahabad

WHAT THIS QUESTION SPECIFICALLY REQUIRES

Note the chain of address: you are writing to the PRINCIPAL to ask that he send HIS STUDENTS. So the invitation is addressed to him and seeks his permission — writing directly to the students would miss the question.

The DETAILS MUST MATCH the notice in part (a) — same date, time, venue, cause. Examiners read the two together and notice when they disagree.

Content checklist: the event, its charitable purpose, date, time, venue, what will happen there, who may come, and the practical arrangements.

The closing argument is worth copying as a technique: giving the reader a reason of his own to agree — that two schools together will raise more than one — makes an invitation persuasive rather than merely polite. FORMAT AND MARKS DIVISION: see the Notice and E-mail references in the Writing Formats & Marking (Reference) chapter.

USE THIS AS A MODEL, NOT AS AN ANSWER TO MEMORISE. The question asks for an ORIGINAL composition, and every year examiners identify scripts reproduced from guide books; a memorised answer can be penalised for plagiarism and will in any case read as borrowed. Study this piece for its STRUCTURE — how it opens, how the paragraphs are ordered, where the required tasks are answered, how it ends — and then write your own, about your own school, your own family, your own town. Your own specific detail is worth more marks than anyone else’s polished sentence.