Write an email to a famous person inviting him/her to be the Judge on the occasion.

MODEL ANSWER

To: rkchatterjee.author@email.com Subject: Invitation to judge our Inter-School Story Writing Competition

Respected Sir,

I am writing on behalf of St. Xavier’s High School, Kolkata, to invite you to be the Chief Judge at our Inter-School Story Writing Competition, to be held in the school Assembly Hall on Saturday, 5 April 2025, from 9:00 a.m. to 11:00 a.m.

Eight schools from the city will take part, and about forty students are expected to compete. As an author whose short stories our students read and admire, you would be the ideal person to assess their work, and a few words from you afterwards would mean a great deal to them.

The judging would require approximately two hours, and transport to and from the venue will be arranged at your convenience.

We should be honoured if you could accept. I look forward to your reply.

Thanking you,

Yours sincerely, Ananya Sen Head Girl St. Xavier’s High School, Kolkata

HOW THE 5 MARKS ARE AWARDED

Format — about 2 marks. An email MUST show the "To:" line with an address and a "Subject:" line, then salutation, body, close and sender’s name with designation. The subject line is the element most often omitted and it is worth a mark on its own. Content — about 2 marks. An invitation must state the EVENT, the DATE, the TIME, the VENUE, the ROLE being offered, and the practical arrangements. Missing the role — actually asking the person to judge — is a surprisingly common slip. Expression — about 1 mark. Courteous, formal, concise.

POINTS OF TECHNIQUE The subject line should be informative, not decorative: "Invitation to judge our competition" tells the reader everything; "An important request" tells them nothing. This email follows from Q3(i), so keep the DETAILS CONSISTENT between the two — same date, same venue, same event. Examiners notice when they disagree. Say why THIS person. One sentence of genuine reason ("an author whose stories our students read") is worth more than a paragraph of flattery. Use "Yours sincerely" — you are addressing a named individual, not an office. FORMAT AND MARKS DIVISION: see the Notice and E-mail references in the Writing Formats & Marking (Reference) chapter.

USE THIS AS A MODEL, NOT AS AN ANSWER TO MEMORISE. The question asks for an ORIGINAL composition, and every year examiners identify scripts reproduced from guide books; a memorised answer can be penalised for plagiarism and will in any case read as borrowed. Study this piece for its STRUCTURE — how it opens, how the paragraphs are ordered, where the required tasks are answered, how it ends — and then write your own, about your own school, your own family, your own town. Your own specific detail is worth more marks than anyone else’s polished sentence.